How a point of sale system can help you easily manage your mobile notary business

As a mobile notary, your specialty is providing a variety of services to customers in a location that is convenient for them. Your offerings will most likely involve witnessing the signing of documents and verifying the validity of signatures. Just some of your specific services may include notarizing real estate or mortgage transactions, leases, contracts, deeds, registrations, oaths, licenses and certificates, legal affidavits and depositions, powers of attorney, and more. 

With the right point of sale (POS) solution and payment services for notary businesses, you can furnish the vital verification your clients need.

Point of sale systems defined.

A POS is a hardware-software combination that allows sellers and merchants of all types to securely accept customer funds in exchange for their products or services. Moreover, it can be equipped with a mobile card reader that allows you to take payments from anywhere. Additionally, these systems are packed with inventory and employee management, customer relationships, reporting, and integration tools that can revolutionize virtually all of your behind-the-scenes operations.

POS solutions are available through your payment processing company, and there are specific models that are particularly suited to notaries. Learn about the advantages they can bring so that you can be sure to choose the one that is best for your company.

Organize all your services in one place.

POS solutions customized for notaries are specifically designed to help you streamline all of your functions. In a glance, you can monitor the progress of everything you offer, from estate planning to loan signings and beyond.

Gain insights through analytics.

You cannot afford to run your notary business on hunches. Your POS is there to furnish you with insights about each service that will illuminate your past and present so that you can build a better future. Unleash your POS to gather and present details for each service such as profits, trends, and other cost insights.

Streamline your workflow.

The best POS systems for notaries contain technology that allows you to automatically import data such as confirmation emails. As a result, you can eliminate time-consuming manual entry while being able to add the information you need in real time.

Gain valuable details for each customer.

Your POS gives you everything you need to make a custom profile for each of your valued customers. In just a few taps, you can securely store their contact information, generate invoices, and learn how much revenue each individual has brought to your business for a specific period of time (week, month, year, etc.).

Keep your financial house in order.

Because you are constantly taking your expertise on the road to accommodate your customers’ needs, it is essential that you never lose sight of your financial details. Your POS can help you to enter expenses, keep track of recurring costs, scan receipts, create custom expense categories, keep track of unpaid bills, and streamline your relationship with the IRS.

Organize your travel details.

As an itinerant notary, it is vital that you formalize the documentation of your commuting expenses. Instead of attempting to save receipts and keep written logs, rely on your POS to store all of your mileage information for travel to client meetings, networking appointments, shipping centers and more. Doing so will make tax time preparation much easier.

Quantify your notarial acts.

Speaking of taxes, any notarial act you perform has a state allowable fee that is exempt from taxes. Your notary-specific POS system can help you to keep a record of each notary act and its associated fees so that you can take advantage of the benefits to which you are entitled as a public servant.

Reporting capabilities.

Reports allow you to take the temperature of your business’s performance in real time and with just a few clicks. The system can show you snapshots of your company’s tax data, income, profits and losses, expenses, mileage, and more by day, week, month, quarter, or year.

When your notary business is streamlined and well-organized, you have laid a strong foundation on which to build your growth and positive reputation. With just one system that is affordable and easy to use, you can keep tabs on your customer data, expenses, calendar, mileage, invoices, and reports using your preferred device. For you and your customers, this means efficiency, and reliability that will foster your growing success.